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Set out below are examples of covering letters that employers can use when sending out an offer of employment. The approach an employer should take depends on:
- whether there is a relevant collective agreement already in place which covers the type of work the employee will perform, and
- whether or not the successful applicant is a member of a union that is a party to that collective agreement.
Letter of Appointment
Example 1: Draft letter offering employment where there is no relevant collective agreement in place.
Example 2: Draft letter offering employment where there is a relevant collective agreement and the successful applicant is a member of a union that is a party to that collective agreement.
Example 3: Draft letter offering employment where there is a relevant collective agreement but the successful applicant is not a member of a union that is a party to that agreement.
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1.
Sample letter offering employment where there is no relevant collective agreement in place
[date]
[name of successful applicant]
[address]
Dear [name]:
Offer of Employment
I am pleased to offer you the position of [title] at [location] starting on [date]. I propose that the terms of employment will be those in the attached draft individual employment agreement.
Please note that you are entitled to discuss this offer and to seek advice on the attached proposed agreement with your family, a union, a lawyer, or someone else you trust. If you want some information on your employment rights, you can also contact the Employment Relations Service's Free Information and Advice Service, the Employment Relations Infoline on phone 0800 20 90 20, or website www.ers.dol.govt.nz.
Also, if you disagree with, or do not understand or wish to clarify anything in this offer, please ring me to discuss any issue you wish to raise.
If you are happy with the proposed terms and wish to accept this offer of employment, please sign the duplicate copy of this letter and return it to me by [date to be inserted – but make sure this is prior to the commencement date inserted above]. In the event I have not heard from you by that date, this offer will be automatically withdrawn on that date.
I look forward to working with you.
Yours sincerely,
[Name of Employer]
[Address of Employer]
I, [name of successful applicant], confirm that I have read the terms of employment set out in this letter and in the attached individual employment agreement, that I fully understand them and their implications and that I now accept the offer of employment.
.........................................................
[name of successful applicant]
Date:
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2.
Sample letter offering employment where there is a relevant collective agreement and the successful applicant is a member of a union that is a party to that collective agreement.
[date]
[name of successful applicant]
[address]
Dear [name]:
Offer of Employment
I am pleased to offer you the position of [title] at [location] starting on [date]. If you wish to accept this position, please sign the duplicate copy of this letter and return it to me by [date to be inserted – but make sure this is prior to the commencement date].
The work you will do is covered by an existing collective employment agreement between [employer], and the [name of Union]. A copy of that collective agreement is attached. I understand from you that you are a member of this union. Please free to discuss this agreement with your union if you wish. If you accept this offer of employment, you will be bound by that collective agreement. If there is anything you are unclear about, disagree with or wish to discuss, please contact me.
I look forward to working with you.
Yours sincerely,
[Name of Employer]
[Address of employer]
I, [name of successful applicant], confirm that I have read the terms of employment set out in this letter and in the attached collective employment agreement and accept the offer of employment. I confirm that by signing this letter I agree to be bound by the terms of the collective agreement.
.........................................................
[name of successful applicant]
Date:
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3.
Sample letter offering employment where there is a relevant collective agreement but the successful applicant is not a member of a union that is a party to that agreement
[date]
[name of successful applicant]
[address]
Dear [name]:
Offer of Employment
I am pleased to offer you the position of [title] at [location], starting [date]. If you wish to accept this position, please sign the duplicate copy of this letter, and return it to me by [date to be inserted – but make sure this is prior to the commencement date].
The work you will do is covered by a collective employment agreement between [the Employer], and the [name of Union]. A copy of that collective agreement is attached.
I understand from you that you are not currently a member of the [name of Union]. You have a right to join that union if you wish. Joining or not joining this or any other union is your choice. If you do choose to join [name of Union], then you will become covered by the attached collective agreement.
If you wish to join the [name of Union], you should contact [name of contact person within the Union] who is the local union organiser and can be contacted on [phone number].
If you choose not to join the union, the following situation applies:
- For the first 30 days of your employment, your minimum individual terms of employment are those in the collective agreement [and the other terms set out in the attached schedule]
- After the 30-day period, if you have not joined the union your individual employment agreement can be varied by mutual agreement. If no variations are made, your terms of employment will continue unaltered.
If you agree to accept this offer of employment, the law requires me to ask if you consent to me letting [name of Union] know that we have entered into this agreement. If you give such consent, I am required to inform [name of Union] as soon as is practicable.
If you wish to accept this offer, then when you sign and return the duplicate copy of this letter to me could you please advise me whether you consent to the [name of Union] being informed (see below). If there is anything you are unclear about, disagree with or wish to discuss, please contact me.
I look forward to working with you.
Yours sincerely,
[Employer name]
[Employer address]
I, [name of successful applicant], confirm that I have read the terms of employment set out in this letter and in the attached collective employment agreement, and accept the offer of employment. I also confirm that I have been informed of how to contact the [name of Union].
I [consent/do not consent] to the [name of Union] being informed that I have entered into this agreement.
.........................................................
[name of successful applicant]
Date:
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This page was last
updated on:
16-Dec-2008
and is current. |
